The Intellectual Group ("TIG," "we," "us," or "our") respects the privacy of individuals and businesses that interact with us. This Privacy Policy explains how TIG collects, uses, maintains, protects, discloses, and disposes of information obtained through our website, online forms, document-upload features, recruiting activities, vendor and subcontractor submissions, business inquiries, and related digital interactions.
For purposes of this Privacy Policy, TIG includes Intellectual Concepts, LLC and its applicable divisions, trade names, and business operations, including Chesapeake Property & Fleet (CPF), Chesapeake Supply Solutions (CSS), and Intellectual Staffing & Workforce Solutions (ISWS).
1. Information We May Collect
Information You Provide
Name; business or organization name; job title; mailing or business address; email address; telephone number; information contained in inquiries or forms; employment and professional information; service requests; proposal or quotation information; vendor, supplier, contractor, and subcontractor information; recruiting or candidate information; business qualifications; certifications, licenses, registrations, insurance information; references and past-performance information; and other information you voluntarily provide.
Documents and Files Submitted Through the Website
Our website or associated forms may allow users to submit or upload resumes, employment materials, professional licenses or certifications, business licenses, Certificates of Insurance, W-9 forms, vendor or subcontractor qualification records, capability statements, proposals, quotations, scopes of work, references, past-performance records, supplier documentation, business certification records, and other documents relevant to a legitimate business, recruiting, employment, contracting, supplier, or subcontracting purpose.
Documents may contain personal information beyond what TIG specifically requested. Users should provide only information reasonably necessary for the intended submission. Unless TIG specifically requests it through an appropriate method, do not upload passwords, complete financial-account credentials, Social Security numbers, medical records, or other highly sensitive personal information.
Submission of information or documents does not guarantee employment, placement, vendor approval, subcontractor status, assignment of work, contract award, or any other business relationship.
2. Information Collected Automatically
When you use our website, TIG or its hosting, security, analytics, or technology providers may automatically receive technical information such as IP address, browser and device type, operating system, pages visited, date and time of access, referring page, general location derived from an IP address, website interactions, and cookies or similar technologies. We may use this information to operate, secure, maintain, analyze, and improve the website and our services.
3. How We Use Information
TIG may use collected information to respond to inquiries; communicate with clients and prospective clients; evaluate business opportunities; prepare proposals, estimates, and agreements; evaluate vendors, suppliers, contractors, and subcontractors; maintain qualification pools; conduct recruiting and direct-hire activities; evaluate candidates; verify qualifications, licenses, certifications, references, and insurance; administer contracts and business relationships; maintain compliance records; protect our systems and operations; prevent fraud or misuse; comply with legal, contractual, regulatory, insurance, tax, accounting, or governmental requirements; establish or defend legal claims; and improve our services and operations.
TIG seeks to collect and retain information that is reasonably necessary and proportionate to the relevant purpose.
4. Recruiting and Employment Information
Individuals who submit resumes, applications, credentials, or recruiting information to TIG or ISWS acknowledge that the information may be reviewed for recruiting, employment, workforce-development, or direct-hire placement purposes. Where appropriate to the purpose for which information was submitted, candidate information may be shared with a prospective employer or client considering the individual for an opportunity. Submission does not constitute an employment agreement and does not guarantee an interview, referral, placement, or offer.
5. Vendor, Supplier, and Subcontractor Information
TIG may use business qualification information to evaluate capabilities; verify insurance, licenses, registrations, and certifications; conduct due diligence; assess eligibility for projects; prepare bids or proposals; satisfy client or governmental requirements; administer contracts or work orders; maintain vendor and subcontractor records; and meet tax, accounting, audit, insurance, and regulatory obligations.
Information submitted for these purposes may be shared with authorized TIG personnel and, when reasonably necessary for the applicable opportunity, with clients, contracting authorities, insurers, professional advisers, prime contractors, or other appropriate parties, subject to applicable law and contractual requirements.
6. Disclosure of Information
TIG does not sell personal information in the ordinary sense of exchanging personal information for monetary consideration. We may disclose information to TIG divisions and authorized personnel; service providers supporting hosting, email, document management, communications, accounting, recruiting, CRM, or business systems; clients or prospective clients when appropriate to a recruiting or contracting opportunity; government agencies or contracting authorities; attorneys, accountants, auditors, insurers, and consultants; law enforcement, courts, regulators, or governmental authorities where required or permitted by law; parties involved in a corporate transaction; or other parties at your direction or with your authorization.
Service providers that handle personal information for TIG are expected to use the information for appropriate purposes and maintain safeguards suitable to the nature of the information.
7. Security of Information and Uploaded Documents
TIG recognizes that documents submitted online may contain confidential, proprietary, personal, or sensitive information. We use administrative, technical, and organizational measures designed to protect information under our control from unauthorized access, acquisition, disclosure, alteration, destruction, or misuse. Access is intended to be limited to individuals and providers with a legitimate business need.
No website, email system, cloud service, transmission method, or electronic storage system can be guaranteed to be completely secure. Accordingly, TIG cannot guarantee absolute security. Users should avoid sending highly sensitive information through ordinary email or general website forms unless specifically requested and an appropriate transmission method has been provided.
8. Data Retention and Disposal
TIG retains personal information and submitted documents for as long as reasonably necessary to fulfill the purpose for which they were collected and to satisfy legitimate business, contractual, legal, tax, accounting, insurance, compliance, dispute-resolution, and recordkeeping needs. Candidate information may be retained for future opportunities, and vendor or subcontractor qualification records may be retained for future contracting opportunities.
When information is no longer reasonably required, TIG may delete, destroy, anonymize, or otherwise securely dispose of it in accordance with applicable requirements and reasonable business practices.
9. Cookies and Similar Technologies
The website may use cookies and similar technologies for operation, security, functionality, analytics, and performance. Third-party services integrated with the website may also collect technical information under their own privacy practices. Where required by applicable law, users will be provided appropriate choices concerning non-essential cookies or similar tracking technologies. Browser settings may allow users to block or delete cookies, although doing so may affect website functionality.
10. Third-Party Websites and Services
The website may contain links to third-party websites, portals, social media platforms, payment services, document services, job platforms, or other external services. TIG does not control the privacy, security, or data-handling practices of independent third parties. Users should review the applicable third-party policies before providing information.
11. Privacy Rights
Depending on your residence and applicable law, you may have rights to confirm whether TIG processes personal information about you; access certain information; correct inaccuracies; request deletion; obtain certain information in a portable format; receive information concerning categories of data processed or disclosed; opt out of certain targeted advertising, sale, or qualifying data-sharing activities; or exercise other rights provided by law.
These rights may be subject to statutory exemptions, identity-verification requirements, and other limitations. TIG may retain information despite a deletion request where retention is permitted or required to complete a transaction, administer a contract, maintain required records, protect legal rights, prevent fraud, or comply with law.
12. Maryland Privacy Rights
Where applicable, Maryland residents may exercise rights available under the Maryland Online Data Privacy Act and other applicable Maryland privacy laws, including rights relating to access, correction, deletion, obtaining a copy of personal data, and certain opt-out rights. TIG will process valid requests in accordance with applicable law. Nothing in this Policy is intended to restrict rights provided by law.
13. Other U.S. State Privacy Rights
Residents of states with applicable comprehensive privacy laws may have additional rights. TIG will honor applicable state-law requirements and legally recognized opt-out preference signals where required. State-specific notices may supplement this Policy when necessary.
14. Children's Privacy
TIG's website is intended for businesses, professionals, job candidates, vendors, contractors, and other adults and is not directed to children under 13. TIG does not knowingly solicit personal information online from children under 13 through its general website. If TIG learns that information has been collected in circumstances requiring deletion or parental authorization, TIG will take appropriate action consistent with applicable law.
15. Information About Other Individuals
If you submit information or documents concerning another person, you represent that you have appropriate authority or another lawful basis to provide the information to TIG for the intended purpose. Do not submit confidential, proprietary, personal, or sensitive information concerning another person unless authorized to do so.
16. Security Incidents
TIG maintains procedures intended to address suspected unauthorized access to or disclosure of information. If a security incident involving personal information occurs, TIG will investigate and provide notices to affected individuals, authorities, clients, or other parties when and as required by applicable law or contractual obligations.
17. Business-to-Business Information
Certain information TIG receives relates primarily to businesses, including company names, corporate contact information, service capabilities, pricing, proposals, insurance certificates, tax forms, and commercial records. To the extent those records contain personal information relating to an identifiable individual, TIG will handle that information in accordance with applicable law and this Policy.
18. Email and Electronic Communications
If you communicate with TIG electronically, we may retain the communication and associated contact information as reasonably necessary to respond and maintain appropriate business records. Ordinary email is not always secure. Do not send passwords, complete financial-account credentials, Social Security numbers, medical records, or similarly sensitive information by ordinary email unless specifically requested and appropriate safeguards have been established.
19. Changes to This Privacy Policy
TIG may update this Privacy Policy to reflect changes in website functionality, services, business practices, technologies, or legal requirements. Material revisions will be posted with an updated "Last Updated" date, and additional notice will be provided when required by applicable law.
20. Contact and Privacy Requests
Questions about this Policy or requests to exercise an applicable privacy right may be submitted through the Contact Us section of the TIG website. Identify the inquiry as a "Privacy Request" and provide sufficient information for TIG to reasonably identify the relevant records and verify the request. TIG may request additional information when reasonably necessary to verify identity or protect personal information.
21. Scope
This Policy applies to information collected through TIG's website and related online interactions unless a separate privacy notice expressly applies. Employment, client, governmental contracting, recruiting, or subcontracting relationships may be subject to additional agreements, notices, confidentiality provisions, or legal requirements. Where an applicable law or contract imposes a higher standard, TIG will follow the applicable requirement.